When filling out the digital signature application form, remember these important rules:

● Sign in blue ink only, just like in your ID proof.

● Sign the photo of yourself that you attach to the form.

● Make sure all your supporting documents are attested (verified) by a Gazetted Officer, Bank Manager, or Post Master.

● If you’re attesting any documents yourself, make sure to provide your contact details, or a copy of your work ID card.

● If your organization’s documents need attestation, it should be done by an Authorized Signatory. If not, provide a copy of their work ID card. Make sure to follow these rules carefully!

We are here to help you with any questions or concerns related to digital certificates.

The following documents are required to get a Digital Signature Certificate (DSC)

Identity Proof

The applicant can submit any one of the following documents as Identity Proof:

• Aadhar Card (e-KYC Service)

• Passport

• PAN Card of the Applicant

• Driving Licence

• Post Office ID Card

• Bank Account Passbook containing a photograph and signed by an individual with attestation by the concerned Bank official

• Any Government-issued photo ID card bearing the signatures of the individual

• Photo ID card issued by the Ministry of Home Affairs of Centre (MHA) or State Governments

• Address Proof

• Aadhar Card (e-KYC Service)

• Telephone Bill

• Voter ID Card

• Driving Licence (DL)/Registration Certificate (RC)

• Water Bill – Not older than 2 months

• Electricity Bill – Not older than 2 months

• Latest Bank Statements signed by the bank – Not older than 2 Months

• GST registration certificate

• Property Tax or Corporation or Municipal Corporation Receipt

• Any Government-issued photo ID having a Name and address

Documents Required for Indian Organization

Documents Required for Indian Organizations are listed as follows:

Company

• Copy of Organizational PAN Card, If GST number is not provided

• Copy of Recent Bank Statement / Bank Certificate, If GST number is not provided

• Copy of Incorporation, If GST number is not provided

• Proof of Authorized Signatory – List of Directors / Board Resolution / Resolution

• Authorized Signatory ID Proof – Organizational ID Card / PAN Card / etc.

• Copy of Applicant PAN Card

Partnership Firm

• Copy of Organizational PAN Card, If GST number is not provided

• Copy of Recent Bank Statement / Bank Certificate, If GST number is not provided

• Copy of Partnership deed containing a list of Partners / Authorization Letter

• Authorized Signatory ID Proof – Organizational ID Card / PAN Card / etc.

• Copy of Applicant PAN Card

Proprietorship

• Copy of Recent Bank Statement / Bank Certificate, If GST Number is not provided

• Copy of Business Registration Certificate – Shop and Establishment (S&E) /etc.

• Authorized Signatory ID Proof – Organizational ID Card or PAN Card

• Copy of Applicant PAN Card

AOP / BOI – An association of persons or a body of individuals

• Copy of Organizational PAN Card, If GST number is not provided

• Copy of Recent Bank Statement / Bank Certificate, If GST number is not provided

• Copy of Incorporation, If GST number is not provided

• Proof of Authorized Signatory – List of Directors / Board Resolution / Resolution

• Authorized Signatory ID Proof – Organizational ID Card / PAN Card / etc.

• Copy of Applicant PAN Card

Limited Liability Partnership (LLP)

• Copy of Organizational PAN Card, If GST number is not provided

• Copy of Recent Bank Statement / Bank Certificate, If GST number is not provided

• Copy of Incorporation, If GST number is not provided

• Proof of Authorized Signatory – List of Directors / Board Resolution / Resolution

• Authorized Signatory ID Proof – Organizational ID Card / PAN Card / etc.

• Copy of Applicant PAN Card

Non-governmental organization/Trust

• Copy of Organizational PAN Card, If GST number is not provided

• Copy of Recent Bank Statement / Bank Certificate, If GST number is not provided

• Copy of Incorporation, If GST number is not provided

• Proof of Authorized Signatory – List of Directors / Board Resolution / Resolution

• Authorized Signatory ID Proof – Organizational ID Card / PAN Card / etc.

• Copy of Applicant PAN Card

Documents Required for Foreign Nationals

The Foreign National needs to submit the following documents:

Identity Proof

The following documents are mandatory for getting the DSC:

• Attested copy of Applicant’s Passport

• If the applicant is out of a foreign country- An attested copy of the VISA

• If the applicant is in India – An attested copy of the Resident Permit certificate

• Address Proof

The following documents are mandatory for getting the DSC

• Attested copy of Applicant’s Passport

• Attested copy of any other Government issued Address Proof

Overview

Digital signatures are the future of paperwork! With a digital signature certificate (DSC), you can say goodbye to paper and hello to streamlined processes. It’s legit, safe, and convenient for submitting documents electronically. Many government organizations require DSCs for applications like income tax, trademark registration, and more. Join the digital revolution and make your mark with a DSC today! Say yes to secure, encrypted, and eco-friendly paperwork with a DSC! Get yours now and embrace the future of signatures!

Digital Signature Certificate

A digital signature certificate (DSC) includes user details like name, PIN code, email address, nationality, issue date, and certifying individual's name. It's equivalent to a physical signature and used by government organizations for applications like income tax, trademark registration, company registration, GST registration, and more. DSCs are now a legal requirement in these applications. Go digital and streamline your paperwork with a DSC!

Certifying authority

Certifying Authorities issue DSCs to individuals and organizations. The Controller of Certification Agencies (CCA) is responsible for appointing certification agencies under the IT Act of 2000. You can find details of these agencies on the Ministry of Corporate Affairs website. According to Section 24 of the IT Act, the assigned agencies issue Class 2 or 3 certificates directly or through third parties like India Advocacy. It’s all about making digital signatures accessible and secure for everyone! Get your DSC from a our Digital Certificate agency and join the digital revolution!

• National Informatics Center (NIC)

• IDRBT certifying authority

• (n) Code Solutions CA

• E- MUDHRA

• CDAC

• NSDL

• Capricorn

• IDSIGN

Follow the general instructions listed below while furnishing the digital signature application form:

• The signature of the applicant should be in blue ink only
• The signature of the applicant should be as it is in the Identity Proof
• A photo of the applicant in the application form should be signed by the applicant
• All supporting documents should be attested by either Gazetted Officer / Bank Manager / Post Master
• For proof of attesting officer, either one of the below is mandatory –
• Contact Details of Attesting Officer including the name, designation, office address, and contact number. This should be part of the attestation. If provided separately, it should be attested either by the Applicant or Attesting Officer
• Self-Attested copy of the Organizational Identity card of the Attesting Officer
• Organizational Documents can also be attested by Authorized Signatory. However, if the taxpayer fails to get the Organizational Documents attested by the authorized signatory, an attested copy of the organizational ID card of the authorized signatory is mandatory.

How Digital Signature work

Like handwritten signatures, digital signatures are unique to each signer. The providers of digital signing solutions, such as DocuSign, follow a specific protocol called Public Key Infrastructure (PKI). PKI requires the provider to use a mathematical algorithm to generate two long numbers called keys. One key is public, and one key is private.
When someone electronically signs a document, the signature is created using the signer’s private key, which is always securely kept by the signer. The mathematical algorithm acts as a cypher, creating data matching the signed document, called a hash, and encrypting that data. The resulting encrypted data is the digital signature. The signature is also marked with the time that the document was signed. If the document changes after signing, the digital signature is invalidated.
For instance, suppose that Jane signs a timeshare sale agreement with her private key. The buyer receives the document. A copy of Jane's public key is also sent to the document's purchaser. If the signature is not Jane's or the document has changed since it was signed, the public key will be unable to decrypt it using the cypher that produced the keys. The signature is then invalid. To ensure the integrity of the signature, PKI mandates that keys be generated, carried out, and stored securely. As a result, a reliable Certificate Authority (CA) is typically required. Companies that provide digital signatures, like DocuSign, address the PKI criteria for secure digital signatures.

Advantages of Digital Signature Certificate :

•Authentication: Helpful in authenticating the information details of the individual holder when conducting business online.

•Reduced cost and time: Instead of signing the hard copy documents physically and scanning them to send them via email, you can digitally sign the PDF files and send them back quickly. A digital signature certificate holder doesn't have to be physically present to conduct or authorize business.

•Data integrity: Documents are signed digitally and cannot be altered or edited after signing, which makes the data safe and secure. Government agencies often ask for these certificates to cross-check and verify business transactions.

•Document authenticity: digitally signed documents give the receiver confidence because the signer's authenticity is guaranteed. They can take action based on certain documents without fear of the document being forged.

Validity of digital signature:

Digital Signature Certificates have a one to two-year lifespan, after which they must be renewed. Furthermore, the request for certificate renewal must be filed at least 7 days before the expiration of the digital certificate's validity term. The process for renewing a DSC is the same as registering a DSC on the MCA portal.

Legality

Only authentic digital signatures that have been issued to an individual can be used. It is prohibited to use the digital signatures of others.

Conclusion

Dealing with massive amounts of digital data has become the norm for modern businesses. This data could comprise a large collection of photographs, Word documents, or other digital files. A digital signature is the most effective method for determining who owns this data. The digital signature certificate is a safe digital key that protects both the company's and individual's identities. By adding a digital signature to an electronic document, any subscriber can ensure maximum effectiveness and uninterrupted trust.